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CPS Administrator Assist


CPS Administrator Assist

CPS Administrator Assist

Potter County
Amarillo, TX 79101

Qualifications

High school or equivalent (Preferred)

Job details

Job Type

Full-time

COUNTY OF POTTER

EMPLOYMENT OPPORTUNITIES

CENTRAL PERSONNEL

AN EQUAL OPPORTUNITY EMPLOYER

The County of Potter needs qualified individuals to fill the following position. If you are interested in a position and feel that you are qualified or if you know someone who might be qualified for this position, contact the Personnel Department, 7th floor, Room 704, of the Santa Fe Building, 900 S. Polk, The decision to interview and applicant is made at the sole discretion of the department head or elected official in whose department the opening exists. The following requirements and qualifications are necessary to apply for the position:

IN ORDER TO BE CONSIDERED FOR THIS POSITION, YOU MUST COMPLETE A POTTER COUNTY APPLICATION. APPLYING THROUGH INDEED IS NOT AN APPLICATION, (Application can be found www.co.potter.tx.us)

JOB TITLE ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION: This position requires a self-motivated individual capable of performing all necessary duties with a minimal amount of direct supervision. The employee is required to perform the majority of their work and maintain their responsibilities independently and receives detailed instructions only when procedures change or in unusual circumstances. This employee performs secretarial, administrative and investigative jobs requiring the use of skills obtained through legal training and/or experience. This employee is required to exercise their own judgment and discretion in the daily operation of the office. This judgment and discretion is necessary in determining which issues may be taken care of by the

Administrative Assistant and which issues require the attention of the Potter

County Guardian ad Litem. When possible, the Administrative Assistant should take care of all routine issues allowing the Potter County Guardian ad Litem to focus on legal matters.

JOB DUTIES &

RESPONSIBILITIES: Secretarial

  • Answering the telephone and taking detailed messages
  • Proficient computer skills and knowledge of Word
  • Skilled in use and maintenance of fax and copy machines
  • General office correspondence
  • Create and maintain all client files and data bases
  • Calendaring appointments, meeting and court times
  • Scheduling appointments and meetings for the attorney
  • Preparation of legal documents and reports
  • Filing of all legal documents with the clerk of the court
  • Making travel reservations and preparing county payment documents
  • Ordering and maintaining office supplies, small office equipment, law books, and all other duties necessary in maintaining the day-to-day operation of the office

Administrative

  • Act as liaison between the Potter County Guardian ad Litem and the public, relative and foster placements, Texas Department of Family and

Protective Services, professional services providers, judges and court personnel and attorneys and their staffs. This includes frequent contact in person, by telephone, by email and through mail and the employee must exhibit proper decorum and a helpful attitude to reflect positively on the office and Potter County in general.

  • Advising attorney on budget matters as they relate to the daily operation of the office.
  • Managing accounts payable and working with the county purchasing and auditor’s office.
  • Maintain and enter time sheets and working with county payroll and human resources departments regarding employee matters.
  • Must be able to attend and represent the office at meetings with the

Texas Department of Family and Protective Services, attorneys, clients, parents and others when attorney is unable to attend.

  • Must calculate and track case dismissal deadlines.
  • Investigative
  • Have a working knowledge of the Texas Department of Family and

Protective Services terminology and procedures and be in constant contact with DFPS investigators, caseworkers, and supervisors.

  • Must be familiar with all current clients and cases and maintain contact with all clients and/or their foster and relative placements.
  • Must have knowledge of the Texas Family Code and court proceedings to be used in assisting the attorney involved in litigation and preparing for all court proceedings.

SKILLS & ABILITIES: Excellent interpersonal skills.

Must be able to relate to all age levels, socioeconomic and racial groups. Must have the ability to listen, understand and communicate.

Ability to maintain confidentiality.

Excellent written and verbal communication skills.

Strong organizational skills with ability to multi-task and meet deadlines.

Must be able to work responsibly with little or no supervision.

PHYSICAL Including but not limited to: Bending, Carrying, Crouching, Cutting,

ACTIVITIES Kneeling, Handling, Hearing, Holding, Sitting, Walking, Squatting,

REQUIRED: Turning, Stooping, Climbing, Crawling, and Standing. Must be able to lift approximately 50 lbs.

SALARY: $42,500 annually, DOE

IN ORDER TO BE CONSIDERED FOR THIS POSITION, YOU MUST COMPLETE A POTTER COUNTY APPLICATION. APPLYING THROUGH INDEED IS NOT AN APPLICATION, (Application can be found www.co.potter.tx.us)

APPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLED

.“POTTER COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OF THE PROVISIONS OF SERVICES.”

Job Type: Full-time

Pay: $42,500.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Work Location: One location


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Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21178525


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